Terms and Conditions
We may amend or change these terms and conditions from time to time. We will notify you of any substantive changes by email and/or publication and on our website
Conflicts of interest
Health Coalition Aotearoa Incorporated (HCA) is an Incorporated Society and registered charity, governed by a constitution (visible on the Charities Register, registration number CC5688). All members of the society must declare any potential conflicts of interest, as per our conflicts of interest policy, upon applying to join the society and at any time that their interests change. Those with significant conflicts of interest are ineligible for membership.
There are two categories of membership, individual membership, and organisational membership, including non-governmental organisations, research entities, professional societies and colleges, as permitted in ss29-31 of the Incorporated Societies Act 1908.
Whether members are accepted into the society is entirely at the discretion of the Board. Where individuals or organisations make an application for membership, and it is denied on the basis of declared conflicts of interest, any membership fee shall be refunded, minus any administrative or processing fees. Membership of the society may end at any time as determined by either the member or the HCA Board if a significant conflict of interest develops in the period of membership or, becomes apparent which was not declared. In these cases, any membership fees paid will not be refunded.
Other membership conditions
Membership fees are set by the society. Fees are progressive, based on the annual income of individuals, or size of an organisation by staff (employee and independent contractor) FTE. Individual income is consistent with the annual income declared to the IRD in the previous financial year.
If a member's income or organisation's size changes within a financial year, no refund in fee difference or additional payment is required. However, if a member's income or organisation's size increases, a voluntary donation would be appreciated by the society, particularly in the case of free memberships.
Membership entitles individuals and organisations to attend and vote at the society's AGM, access the society officers' annual reports, receive membership emails, display an organisational logo and url on our website, provide feedback on society outputs, attend member-only events and any other benefits as determined by the Board.
Fees become due on 1 April of each calendar year and are payable as a lump sum to cover membership until 1 April of the next calendar year. They are due for payment by the 1st of May. Members which have not paid their annual fee by the 1st of July will cease to be members of the society, at the discretion of the Board. Joining or renewing membership part of the way through a financial year will still attract full membership fees, to reduce administrative mahi.
Membership may be terminated by the Board if it considers that a member is breaching the constitutional rules, the governing policies of the organisation for example the Te Tiriti Framework, acting dishonestly including in declaration of individual income or organisational size for the purpose of membership fees, in a manner inconsistent with the purposes of the society, or bringing the society into disrepute. In these cases, no refund of fees will be provided.
Data use policy
HCA must collect information about its members for the purposed of being an Incorporated Society, including names, emails, postal addresses and phone numbers. This information is held securely in our database.
We also collect information when members sign our petitions, open letters or other campaigns, make donations or payments to us, indicate their areas of interest, qualifications or professions, and engage with our email communications. This is important to keep accurate records of interactions with the society including financial transactions, and to provide the most relevant and interesting information on the activities of the society, member organisations and the wider public health community to all members.
We use collected and stored information to provide and distribute receipts, send out donor acknowledgement letters and thank donors for their donations, to keep supporters informed about upcoming fundraising initiatives and other activities of Health Coalition Aotearoa Incorporated and to communicate to our supporters through direct mails, email and newsletters.
Health Coalition Aotearoa Incorporated will not sell, distribute or lease your personal information to third parties, unless we have your permission or are required to by law. If you have previously agreed to us using your personal information, you may change your mind at any time by contacting us. You may also request details of the information we collect about you.
Security
The information you provide to us, including payment information, is held securely and our card handling procedures meet the Payment Card Industry Data Security Standards (PCI DSS) for an organisation of our size. Health Coalition Aotearoa DOES NOT store credit card numbers on their servers. All credit card numbers are only stored and tokenised in a secure location by our PCI compliant payment gateways.
Receipting
Receipts for annual membership fees and donations paid via our website are provided automatically via email, once the payment has been processed. Online payment via our website is strongly preferred to reduce administrative mahi.
If you require an invoice to be generated for your annual membership fees and donation to pay by direct bank transfer, please email info@healthcoalition.org.nz. Specify if you require a receipt to be issued for your direct payment at the time of payment, otherwise, one receipt will be issued for all donations and membership fees received by direct bank payment at the end of each financial year. Please note HCA is not GST registered.
For more information on the above, or for any other concerns/queries, please contact the Health Coalition Aotearoa team on info@healthcoalition.org.nz or 022 167 9636.