Kairos Volunteers News and Updates

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February 2025 | Issue 003

Volunteer News

Hello everyone.

January has just flown by. During the month we have been blessed to be able to complete both a Kairos Inside Advanced Kairos Training and a Kairos Outside Advanced Kairos Training. 11 volunteers and 3 trainers attended the KI AKT in mid-January. At the end of January, 9 volunteers (including one trainee volunteer) and 3 trainers attended the KO AKT. The feedback has been extremely positive with training combining technical elements and role modelling of some activities which leaders and their teams have struggled with over the past 12 months.

This month the governance section of our newsletter has been dedicated to guiding upcoming leaders and Regional Committees on the steps which need to be followed in preparing to lead a Program. I hope that you find it useful.

Next month we will be covering the processes involved in preparing upcoming potential leaders to become eligible for ratification as leaders of future Programs.

I pray that our Lord will continue to walk with our 2025 leadership teams as they prepare to lead their teams throughout this year and that any impediments to our completing the Programs will be swept aside by our Lord.

Thank you to all our volunteers who have answered God's call to be on a team this year - your commitment and dedication is greatly appreciated. May you be a blessing to the men and women that you encounter and may you be blessed as team members.

Deb Poulton

Chief Operating Officer

Kairos Prison Ministry Australia

coo@kairos.org.au

Governance

Leading a Program

Process for getting ready to lead a Program

• After receiving approval from the Regional Committee, the Leader prepares an application to attend an Advanced Kairos Training course (AKT).
• Leader attends the AKT course and receives accreditation.
• Regional Committee Chair prepares an application for ratification of the leader and sends it to the relevant State Council Secretary. See MyKairosOz for documents.
• The State Council ratifies the leader after having checked that all conditions have been met
• The Regional Committee's State Council representative notifies the Regional Committee that the leader has been ratified.
• The Regional Committee Chair prepares a Program Notification Form available on MyKairosOz and forwards it to the Kairos Support Office – operations@kairos.org.au – Bruce Bond.
• Bruce Bond the Office Manager at the Kairos Support Office sends an email back to the leader of the upcoming program acknowledging receipt of Program Notification Form. See sample here.
• Bruce Bond initiates a series of processes to register the Program, order the EZRA download for the program, organise the email help desk to set up the leader and agape email addresses, prayer vigil link, circulation of the excellence initiative questionnaire to the leader and the State Excellence Initiative Coordinator, organise entries onto both the Australian and International calendars. He also provides information about music and copyright obligations.
• He also outlines the post Program obligation to provide information on team members including name and contact details, role on team and talks or meditations which each team has presented during the program. The diagram above shows this process. Click here to download a PDF version.
• Leader attends EZRA Zoom training sessions. Training sessions in 2025 are being run on 10th, 17th, 24th and 31st March 2025 - 7.30pm to 8.30 pm AEST. Pre attendance materials will be circulated before each session- videos of topics which will be covered in the question-and-answer training sessions
• Leader receives leader's Kairos email.
• Download the leaders assistant checklist from EZRA.  Click here to see a sample.

The documents listed above are all available on MyKairosOz.  You can find them by putting just one key word into the Search box on the MKO page.  See image below.

Ministry - 30 Year Celebrations

Save the Date!

The 30th Anniversary Committee led by Terry Clancy has been busy planning several 30th Anniversary events in the latter half of this year.

Events will be held:

• Brisbane on Saturday 20 September – venue and time to be advised.
• Sydney on Saturday 27 September – venue and time to be advised.
• Adelaide on Saturday 18 October – venue and time to be advised.

I hope that many of you will be able to physically join in the celebrations or join in via YouTube or Zoom.

Ministry - New Brochures

Coming Soon

We are in the process of having our brochures redesigned by our communications consultants. We hope to have them ready to go to the printers in late March.

I will let you know when they become available.

Volunteers - Leaders Training

Leaders Ezra Training

Leaders: Ezra training for leaders of Programs have been scheduled to be held on zoom. Our dedicated team of EZRA support volunteers ably led by Jan Syme, will be conducting one hour training sessions on four consecutive Mondays in March commencing on 10 March.

Each session will cover different subjects. The last session will be focused on Kairos Outside and will go for one and a half hours.

Zoom meeting invites and prereading will be sent out to all leaders prior to each of the training sessions.

Please save the dates and join the training sessions

Volunteers - Regional Committee Members

Regional Committee Meeting

I will be commencing to have a face-to-face meeting with each Regional Committee to discuss any issues which volunteers wish to raise in relation to:

• Regional Committee Handbooks;
• Treasurers Handbook;
• Work Health and Safety Handbook;
• Cyber Security issues; and
• Recruitment issues.

I am looking forward to catching up with you all during the year.

Team Members - Closing Ceremonies

Contact Me

I will be hoping to attend as many closing ceremonies as I can this year. Please let me know if you would like me to attend and I promise to do my best to join you in welcoming new members into the Kairos family. 

Email me at coo@kairos.org.au

Facebook

The Kairos Prison Ministry Australia Facebook page is growing.  Why not check it out and follow the page so you can keep up to date with what is happening.  It's also a great way to share stories to your own page and promote Kairos to your family, friends and Church.  Click the Facebook icon below to go straight to our page.

Vision

A Community Spiritually Freed from the Effects of Imprisonment.  Reaching all Impacted by Incarceration, through the Love, Hope and Faith found in Jesus Christ.

Mission

The mission of the Kairos Prison Ministry is to share the transforming love and forgiveness of Jesus Christ to impact the hearts and lives of incarcerated men, women and youth, as well as their families, to become loving and productive citizens of their communities.

Donate today! Donations over $2 are tax deductible. 

www.kairos.org.au | info@kairos.org.au | PO Box 388, Seven Hills NSW 1730

ABN: 55 081 496 175 

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